COVID-19 Pandemic Response Plan
1st Clarington Traditional Scouting GrouP
UPDATED JUNE 13, 2020
To maintain the safety of all participants and families of 1st Clarington Traditional Scouting, the following policies and practices are in place until identified otherwise by the authority of the Government of Canada, Health Canada, and/or the Government of Ontario. This policy is effective starting June 1, 2020.
This policy document can also be downloaded
- Non-Member Participation
During Pandemic, only registered members of the organization and their representative parent/caregiver may attend or participate in group physical events/activities/meetings. This is a precaution to protect the public health, not to deter potential membership growth. Non-members and prospective members may attend all virtual events/activities/meetings
Prior to all scouting events/meetings every member, including leaders and youth (with assistance of their parent/guardian) will conduct a self-assessment for COVID-19 symptoms. Any attendee who is experiencing
any of these symptoms should not attend any group events until the symptoms are no longer present:
- Muscle Ache
- Stuffy/Runny Nose
- Shortness of Breath
- Loss of Appetite
- Loss of Smell
- Sore Throat/Painful to swallow
- Event/Meeting Venues
- Whenever possible all meetings/gatherings/functions will be held primarily outdoors, where social/physical distancing is easier.
- Where weather does not permit outdoor gatherings, in-person meetings will follow the Health Canada,
and Provincial guidelines for group gatherings.
- Where group gatherings are not possible, virtual meetings will be maintained using group conferencing (currently Zoom Meetings Communications tool).
- All events including virtual meetings will follow our Child Protection Policy and 2-deep leadership policy.
- Personal Hygiene
Upon arrival every person in attendance will wash their hands for a minimum of 20 seconds with soap and/or adequately sanitize their hands with group supplied hand sanitizer.
- Event Screening
At the beginning of each event/meeting adult leaders will ask youth in attendance questions regarding their
overall health as per the COVID-19 symptoms listed above. Any members with potential symptoms will be immediately asked to return home, returning to meetings and or events only after they have fully recovered.
- Attendance and Contact Tracing
A record of attendance (arrival and departure) for every event will be kept by leaders to provide adequate
- Social distancing
Current Health Canada guidelines (2m rule) will be in effect to the best of leader’s abilities. Parents and guardians are encouraged to discuss what this means for their youth. “Hands to yourself” and “Personal Bubbles” will be taught and encouraged by leaders. If leaders feel unable to provide a safe environment for all attendees, or attendees cannot follow guidelines will be asked to go home (parents/guardians contacted to pick up).
Leaders will not serve any food that is not individually wrapped for personal self-serve consumption at any event/meeting. Handwashing/sanitization will occur before and after any snacks/meals.
- Sanitized materials
The use of fabric/soft items that cannot be sanitized between use will be limited. The handling of group items,
such as flags will require handwashing/sanitization before and after touch by attendees.
- Personal Protective Equipment (PPE)
Attendees may use gloves or masks as a personal preference, but neither are expected to or will replace good hand sanitation and obedience of the 2m social distance rules. It is important to treat people who chose to wear increased Personal Protection Equipment, like masks with respect.
- Pick Up and Drop Off
Parents/guardians are asked to provide youth members and leaders ample space during pick-up and drop-off at events and meetings. A parking lot wave to a leader will be sufficient contact to represent a transfer of responsibility. This will allow leaders to stagger entrance/departure by youth members to give each person time to appropriately cleanse their hands. If there are needed communications with the leaders, we would ask that these be done either by phone or by email separately.
- Modified Program Delivery
1st Clarington will modify activities to encourage more individual tasks within the larger group and more physical space between members. When materials are required for a task, this list will be provided well in advance of the task, and if necessary, activity kits will be provided by porch drop off and following safe distancing.
Parents/Guardians are asked to please let leaders know if their son/daughter will not be attending an event/meeting by phone or email. Please do not rely on Facebook messaging or posts to our closed Facebook group as confirmed communications. Any changes to a group event/meeting will be communicated through email as the primary method followed by Facebook and/or follow up phone calls if necessary.
This policy document can also be downloaded